All bookings are accepted subject to the following conditions:

1. If we request a DEPOSIT it must be paid within 14 days, otherwise the booking will be cancelled.
2. In the event of a booking being cancelled, the loss of deposit or any other payments made is at the sole discretion of the Site Manager or their representative.
3. Prior to departure please inform the Duty Warden if any amendments are required to your camper numbers or activities. An updated invoice will then be issued.
4. Full payment must be made by bank transfer within 5 days of your departure.
5. Charges are subject to review each year, with the new price list being published for commencement on 1st April each year, and are not necessarily those that were current at the time of the booking.
6. Any damage or breakages must be reported to the Duty Warden and will be added to your final invoice. Buildings and camping pitches must be cleaned and left in a tidy condition prior to departure to prevent further charges being incurred. If damage is not reported or a building or camping pitch is left in an untidy condition, we reserve the right to invoice the leader in charge for the relevant costs and to decline future bookings. Please ask for site inspection prior to departure.
7. Accommodation is usually available from 18:00 on day of arrival and must be vacated by 16:00 on day of departure.
8. All bookings are subject to acceptance of our published Child Protection and Safety policies which are detailed below. In particular all visitors, whether or not they are members of the Scout Association, must conduct their activities in accordance with these policies. They must ensure that all adults in their party are deemed suitable to work with young people by their own organisation. Any contravention of these guidelines could lead to the Scout Association initiating its reporting and referral procedures.
9. All visitors are also expected to comply with all current Scout Association and site rules.

It is the policy of The Scout Association to safeguard the welfare of all Members by protecting them from physical, sexual and emotional harm. Accordingly The Scout Association is committed to:

• taking into account in all its considerations and activities the interests and well being of young people respecting the rights, wishes and feelings of the young people with whom it is working taking all reasonable practicable steps to protect them from physical, sexual and emotional abuse promoting the welfare of young people and their protection within a relationship of trust.

All adults aged 18 or over within Scouting are responsible for the operation of the Association’s Child Protection Policy.
It is the responsibility of all adults to ensure that:

• their behaviour is appropriate at all times
• they observe the rules established for the safety and security of young people
• they follow the procedures following suspicion, disclosure or allegation of child abuse
• they recognise the position of trust in which they have been placed
• in every respect, the relationships they form with the young people under their care are appropriate.
  Note: The guidelines ‘Young People First’ set out a code of behaviour which is essential for all adults in Scouting to follow. The guidelines are available from the Scout Information Centre (tel. 0845 300 1818) or Camp Office.

All Scout Activity Centres and Camp Sites are obliged to follow the Association’s Safety Policy; it is regularly reviewed to ensure that all young people and adults who take part in our activities do so safely and with a minimum of risk. It is the policy of The Scout Association to provide Scouting in a safe manner without risk to health, so far as is reasonably practicable.
The Association believes that this responsibility ranks equally with the other responsibilities incumbent upon those providing Scouting activities and functions.
It is the responsibility of all those involved in Scouting to seek, so far as is reasonably practicable, to ensure that:

• all activities are conducted in a safe manner without risk to the health of participants
• the provision and maintenance of equipment and buildings for Members and others is safe and without risk to health and adequate for their welfare.
• information, instruction, training and supervision is provided with the object of ensuring the health and safety of all those involved in Scouting activities or who may be affected by them appropriate arrangements are made to ensure safety and the absence of risks to health in connection with the use, transport, storage and handling of equipment, and substances which are inherently or potentially dangerous.

The Scout Association will adhere to the following Health and Safety Policy as far as is reasonably practicable, in accordance with the 1974 Health and Safety at Work Act. This applies equally to everybody whether they be employees, contractors or visitors.

1. To provide and maintain a safe place of work without risk to health.
2. To provide systems and procedures for work that are safe and without risk to health.
3. To provide and maintain plant and equipment for work that are safe and without risk to health.
4. To make arrangements to ensure safety and the absence of risks to health in connection with the use, transport, storage and handling of articles and substances that are inherently or potentially dangerous.
5. To maintain any workplace in a safe and risk free condition and ensure that all entrances and exits from the workplace are safe and risk free.
6. To communicate to staff the Association’s commitment to safety and to provide comprehensive information, instruction, training and supervision, with the object of ensuring, so far as is reasonably practicable, the health and safety at work of everyone.
7. To provide and maintain a working environment for employees, visitors and contractors which is safe and without risk to health and which is adequate as regards facilities and arrangements for their welfare at work.

All staff and volunteers are subject to The Scout Association’s DBS checks. All work to the Scout Association child protection guidelines and are given specific training where issues may arise during the course of instructing activities. Instructors hold appropriate Scout Association authorisations. If you wish to instruct your own session, you will be required to provide us with original documentation detailing your qualifications before your activity can take place. Leaders in charge should have a list of names and home contacts of all those in their party and are reminded that they are responsible for the supervision of members of their group at all times.

Visiting leaders are responsible for conducting their own Risk Assessments for specific tasks and activities.